Document Assessment

Over the past two years there has been a tremendous evolution of change in the office printing environment. The evolution of the copier to the multifunction business center device has developed the need for a “Document Assessment”. This assessment need has emerged in companies now more than ever before. Companies have recognized the need for help in managing these devices and develop forthcoming strategies. Signa Digital Solutions has developed programs suited to the management of print assets. Identifying the Document Process, the Workflow and the Output costs help companies make better informed decisions with regard to purchasing and deployment of assets. Document Assessments, Print Assessments, and Fleet Management are services that are key in helping our customer’s manage their documents, devices and costs.

What is Document Assessment?

Document Assessment is a service we offer that helps our customer’s understand the process of documents within their organization. Documents are identified as to their value within the company. They are further identified as to the usage. Once the documents are identified they can be managed and the process and cost can be understood. This service is customized to meet each customer’s specific needs. The customer print environment is assessed so that efficiencies and productivities can be implemented.

What is Fleet Management?

Fleet Management is a service we offer that helps our customer’s financial and IT departments get control of their documents and fleets of devices and cost containment. This service is customized to meet each customer’s specific needs. The network printing environment is one of corporate Americas least known costs and deserves a level of management. There is tremendous value to the customer in having one partner to manage both the copiers and the printers. A single partner can view the fleet holistically reducing the proliferations of devices, maximizing the utilization of the current fleet and maximizing efficiencies by right-sizing the fleet.

What does Signa offer?

Fleet Management is customized to fit the needs of each customer based on their overall Corporate Strategy, existing resources and core competencies. Below is a list of service offerings that are commonly needed in most mid-sized to large organizations.
  • Document Assessment or Print Assessment
  • On-going document management
  • On-Site Repair Service
  • Preventive Maintenance
  • Maintenance Kits
  • Toner Cartridge Replenishment
  • Monthly/Quarterly Reviews
  • Devices Transition and Implementation plans

In addition to these general services Signa provides, there are also a number of Print Services that can be delivered as a result of the promises digital offers. These Print Services include:

  • Device and Network Management
  • Document Storage
  • Secure Print Solutions
  • Distributive Printing
  • High performance printing systems

These offerings are managed by our team of sales representatives backed by the support of our service technicians and systems analysts. Our program is deployed with a simple methodology in mind.

  • Discovery
  • Asset identification
  • Workflow and document management
  • Design
  • Technology independent
  • Plan
  • Create realistic implementation plan
  • Implement
  • Installation and training
  • Support
  • Maintain, re-train, update

This process follows a clearly defined Statement of Work that Identifies to our customers a snapshot of their costs to process documents. This allows them to plan and manage their assets and business process.