Canon imageWARE

Integrated Document Management

Smart businesses today realize that relying on paper-based information for day-to-day operations can result in higher document management costs, a loss of mission-critical information, and a increasingly challenge in gaining and maintaining a competitive advantage. Integrated Document Management can help organizations to counter the effects of low productivity and sky-rocketing costs by helping them to control document management from a central database-driven environment that enforces security and integrity. imageWARE Document Manager is a powerful document management system that simplifies how businesses manage documents by providing easy-to-use functions for capturing, managing, and distributing digital documents.

• Capture Convert paper documents to digital content and capture images from Canon networked office systems, TWAIN & ISIS scanners, Windows applications, File servers, Web servers and other devices.
• Manage Easy-to-use search features, Canon device integration, and flexible document manipulation tools enhance document retrieval and processing. Check-in/check-out, versioning, advanced security, and audit trails ensure data integrity.
• Distribute Printing, faxing, and email are all tightly integrated for easy document distribution.

On-Demand Publishing and Printing

The Internet has changed the way businesses communicate and the turnaround time for information to be distributed. Manual document creation and offset printing have rendered printed output as a slow and expensive communication channel that often results in critical information becoming outdated. On-demand publishing and printing can shorten the time between document creation and output and allow users to print only what they need—where they need it. Businesses can now avoid unnecessary document storage expenses, while having the flexibility to distribute up-to-date, personalized documents from a document management database. imageWARE Publishing Manager is a user-friendly desktop publishing application that is designed to simplify office document creation involving business information that is stored in hard copy and electronic formats.

imageWARE Publishing Manager creates print-ready documents that can be stored in the imageWARE Document Manager database for on-demand printing on compatible Canon imageRUNNER devices.

Document Creation Made Simple

Create new documents from simple text, shape, and image objects; export in PDF from existing Microsoft® Windows-based office and graphics application formats. Save documents with complex printing and finishing settings for fast reprinting. Take advantage of special features that are optimized for on-demand printing with compatible Canon imageRUNNER devices.

imageWARE Document Composer is designed to streamline the production of professional-quality publications, especially those that require multiple inserts and content types, such as product manuals, office color quality brochures, monthly reports, and general purpose booklets. Document Composer is also compatible with select imageRUNNER devices to allow office and Central Reprographics Department users to easily submit print jobs via an intranet or Internet connection whenever and wherever needed.

Dynamic Publishing Server

Take advantage of imageWARE’s Web-based features for print job preview and submission, document assembly and manipulation, on-line document management and sharing, and job management and ticketing. It makes cents to use a turnkey publishing platform that combines many of the rich features of imageWARE Publishing Manager with the powerful finishing and production printing capabilities of Canon imageRUNNER devices.

Scanning and Indexing Features

Imagine reducing manual labor costs by more than 20% and document indexing time by more than 50%. Converting paper documents to digital documents saves both money and time. Advanced image capture and data recognition improves the accuracy and usefulness of digitized, computer-based information.

• Automatic scanning and indexing using the imageWARE Scan Manager allows businesses to capture high volumes of documents quickly.
• Easy-to-use capture tools can improve the validity and quality of your data.
• Limited time, money, and people resources can be used more efficiently.
• Digital documents are easier to locate and cheaper to back-up.

The imageWARE Scan Manager is used for high volume, batch scanning and indexing. Claims, loan applications, and legal documents, as well as other form types can be easily converted to digital documents for faster processing, easier storage and retrieval, and better protection of confidentiality. Documents can be captured from Canon imageRUNNER devices, TWAIN and ISIS scanners, and other digital sources such as Windows® file servers and Web servers.

Document Storage and Retrieval Features

Canon imageWARE Document Manager is the central database repository of the imageWARE Suite. It has a client-server architecture that can be easily scaled to meet growing business needs. The Document Manager is designed to reduce or replace traditional hardcopy document storage methods in the general office environment as well as to support high volume document handling applications for retrieval, archival, and records management.

imageWARE Document Manager places the power over mission-critical information back in your hands by including:

• Multi-level access rights
• Outside in Viewing Technology that supports over 250 file formats
• Document binder functions
• Import of native file formats
• Export in native file formats and in PDF
• Check-in and check-out functions
• Full-text, conceptual, and attribute searches
• System and user-defined annotations and stamps

Integrated Document Capture Features

imageWARE Document Manager Gateway, an application server that is included with the imageWARE Document Manager, enables images to be captured in real-time from multifunction networked office systems. Compatible devices include Canon's imageRUNNERTM devices, like the IRC 3170U, and the imageRUNNER 3570 and 5570U, as well as the imageRUNNER 7086, 7095, 7105, and 2270 with appropriate accessories. Images can be automatically indexed once they are captured using the Gateway Indexing System. Ultimately, the images are stored in the Document Manager database, ensuring that information is always up-to-date. Tight integration with the imageRUNNER Mailboxes is designed to support enterprise continuity across hardware and software. Documents can be imported into the Document Manager either manually or automatically for improved workflow that seamlessly converts Mailbox documents to digital database content. This allows customers to increase the value in using office equipment technology for day-to-day document management and distribution.

Integrated Document Distribution Features

Email, fax, and print from the imageWARE Document Manager interface using simple drag and drop. MAPI, including Microsoft Outlook and Exchange, and Lotus Notes mail servers can be used. User can share documents instantly. If documents are distributed within a Document Manager binder, even the binder indexes can be distributed and retained!